Admissions Associate
Queenwood
Mosman, NSW
Posted on: 8 May 2025
Closing date: 30 May, 2025
Role Description
Admissions Associate
The Admissions Associate will be responsible for supporting the admissions and enrolment
processes at Queenwood, working to attract and admit students who align with the school’s values
and mission. As a key representative of Queenwood to prospective families, the Admissions
Associate will support the Registrar in guiding families through the admissions journey and ensuring
a seamless, welcoming experience.
Reporting Relationships
The Admissions Associate will report directly to the Registrar and, ultimately, to the Principal. The
Admissions Team is part of the Advancement Team and reports to the Chief Advancement Officer.
On a day-to-day basis, the Admissions Associate will work closely with the Advancement Team as
required.
Employment Type
This is a full-time, permanent position commencing in Term 2, 2025, with the start date negotiable
for the right candidate. The role requires onsite presence five days per week. Additionally,
attendance at a range of school activities and events outside of regular working hours may be
expected.
Key Responsibilities
The following list outlines the key responsibilities associated with this role. At times of increased
demand, the role may be required to support and assist other members of the Advancement Team.
Additionally, the Principal may assign further duties as needed.
Prospective Family Engagement
• Serve as one of the primary points of contact for prospective families, guiding them through
the admissions journey and answering queries related to the school’s programs, values, and
admissions policies.
Enrolment Process
• Coordinate the Enrolment journey for potential students.
• Ensure relevant information is disseminated to appropriate staff, recorded and compliant.
• Co-ordinate interviews for prospective students and brief the Principal on the individual
circumstances of each student.
• Liaise with staff to ensure appropriate responses to queries or issues relating to individual
enrolments.
Events & Tours Coordination
• Support the Registrar to organise, lead and occasionally present at open days, school tours,
and other admissions events, creating engaging experiences for prospective students and
their families.
Data Management & Reporting
• Maintain accurate and up-to-date records of all applicants and enrolled students in the
school’s database. Generate and analyse reports to inform strategic decisions, track trends,
and manage admissions targets.
Enrolment Strategy
• Work with senior leadership to develop and execute a strategic enrolment plan, aimed at
attracting a diverse range of students who embody Queenwood’s values.
Collaboration with Marketing
• Partner with the Marketing Manager to promote the school to prospective families through
marketing materials, online content, and social media, ensuring consistent branding and
messaging.
Policy & Compliance
• Ensure adherence to Queenwood’s admissions policies and procedures and remain
informed of regulatory and industry standards related to admissions and enrolment.
Qualifications & Experience
• Bachelor’s degree in Education, Business, Communications, or a related field.
• Minimum of 5 years’ experience in business administration, or a similar role, ideally within an
educational setting.
• Strong organisational skills with a high attention to detail.
• Exceptional interpersonal and communication skills, with a welcoming and engaging
manner.
• Proficiency with admissions or CRM software and the ability to analyse data for strategic
planning.
• Demonstrated ability to manage projects and events effectively.
• Demonstrated ability to work collaboratively within a team and engage with a diverse
community.
Personal Attributes
• Calm, warm, collegial, and professional demeanour.
• Confident, flexible, ‘can do’ approach with the ability to respond professionally and
resourcefully to the unexpected.
• Excellent written and oral communication skills.
• High level organisational and planning skills with strong attention to detail.
• Outstanding work ethic, including a willingness to work flexibly when required.
• Initiative, maturity of judgment, resilience.
• Ability and willingness to evaluate and critically reflect upon own professional practice.
• Ability and willingness to contribute positively to the wider life of the School and support its
values.
• Genuine and demonstrable commitment to educational excellence and an empathy with the
ethos and ideals of Queenwood.
Concluding Remarks
This position description is intended to give an indication of the scope and nature of work that an
employee at this level may be expected to perform. However, the statement does not restrict the
employer’s right to require the employee to perform any task that is within the employee’s
competency and skill that is reasonable incidental to or associated with the position held.
Work, Health & Safety
The School is committed to providing a healthy and safe workplace for everyone. All staff have a
responsibility to take reasonable care for their own safety and that of everyone else at school or
involved in school activities. As such, you must comply with reasonable Workplace Health and Safety
instructions, policies and procedures, including the provision of care to students within the scope of
your role. You will also participate in school safety, such as by completing risk assessments,
addressing hazards and reporting safety incidents.
Statement of Commitment to Child Safety and Wellbeing
Queenwood is dedicated to creating a safe and child-friendly environment for all children and young
people in our care. We emphasise a zero-tolerance policy for child abuse and harm, prioritising the
best interests of students and their safety. The School is fully committed to complying with child
protection laws and regulations, and we aim to foster a child-safe culture. Every member of the
school community is responsible for ensuring the wellbeing and safety of all students, with a focus
on keeping students’ safety paramount in all their actions and decisions.
Applications
We invite you to submit your application directly via employment@queenwood.nsw.edu.au.
Please note that as part of our recruitment process, all prospective candidates are subject to rigorous
background, qualification and employment checks, including the verification of references.
