Hello Bec
We have a person whose primary job is the Yearbook. Her role is to 1) design the Yearbook 2) populate it with content supplied by others 3) then send to print.
She works flexible hours. At the beginning of the year it might be one day per week so she can build templates, and email the various staff whose role it is to supply the content. This email includes deadlines and instructions on word count, photo specs etc
Then as the year goes along, the hours build as she fills the template with supplied content and chases people who are over due.
As publishing deadline approaches it can be 4 – 5 days per week spent filling last minute submissions, proofing etc.