Hi Nicole,
Up until the new student’s first day, it is my responsibility as the Registrar to make sure they have all the info they need. We do this in bulk for start of year enrolments, but it’s more time consuming for mid year enrolments.
I have a checklist so I don’t miss any steps!
-Make sure they are added to relevant spreadsheets
– IT logins
-instigate classes being allocated
-send info re textbooks, uniform etc
– medical form and other forms sent in a pack
-Send timetable
-Send Welcome Letter
– Create the file
– SEnd family recent relevant emails that have been sent to current families
-Sport choice – put them in contact with Sport Dept

Basically everything so they are feeling confident and prepared for Day one.
On their first day, I take a photo of the student when they arrive for our database, they are met by the Year Advisor, Mentor teacher and buddies, given a book pack and diary.

Then it’s over to the teachers…Mentor Teacher follows up in a week or so with the family to make sure they are settling ok.

Hope that helps