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How do you manage photos?

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    • #10185
      Kelly Williams
      Forum Participant

      Hi All

      I am seeking other schools’ experiences with photo management, and suggestions on methods that are most effective.

      – How do other schools store photos?
      – Who in your school (marketing team, teachers etc) has access/can upload/can download the photos?
      – How do you manage differences in photo permissions between students, e.g. some families don’t wish their child to be posted on social media?
      – Does your solution have facial recognition features?
      – Which programs do you use for photo management?

      Thanks for sharing.

      Communications Coordinator

    • #10202
      Andrea Halliday
      Forum Participant

      Hi Kelly,
      We just met with a company called SchoolBench who use facial recognistion for their photo management system. It’s really impressive software that will make managing all our images much easier. At the moment we just use our regular filing system which is very onerous and rely on the permissions boxes being completed in Synergetic.


    • #10259
      Jennifer Lugsdin
      Forum Participant

      We use google drive and all staff have access and should be uploading their photos to the folders we set up specifically for them. I think it works really well for photo sharing. It’s a little slow but it does work well for photosharing.

    • #10271
      Sandra Sonn
      Forum Participant


      We store photos on a media hub (common folder on our system) that all teachers and staff can access but can’t modify. We have an UPLOAD folder available to them to share their photos.

      For the “do not photograph” : I get a list of “do not photograph” students from Edumate at the beginning of the year. If the number of students is quite high, our Head of Community Relations gets directly in touch with parents and they are usually happy for us to use the photos in eNews, school publications, even social media (we do not post students names on social except for achievements). Most often that not, they want to make sure we will seek permission for large posters, banners etc. We usually end up with 2 or 3 students with “no photography” left. Everyone who posts on social media have that list.
      As I am the school photographer too, I’ll have a “do not use” in the title of the photos for these students.

      I’d love to have facial recognition!


    • #10272
      Alice Tidmarsh
      Forum Participant

      Hi Kelly,
      We are very much the same as Sandra – we have a survey that goes to all parents at the start of the year. We then put together a list of the “no” and “conditional” responses. Conditional responses are things like, “yes but no photos on social media”.
      Once I have the list of no and conditional, this is shared amongst all staff and entered into TASS. When staff send me photos for Facebook and other mediums, I make sure they have first checked the girls in the photos against the list that we have distributed. It’s an onerous process but it seems to work reasonably well in our small school. When it comes time to publish a magazine or the likes, we get all of the senior staff members and year level coordinators to cast their eye over the photos to make sure we haven’t included anyone we shouldn’t have. If a photo ever arises that is really special and there is a child in it who is usually a “no”, I call the parents and ask them, in most cases they give permission for that single photo to be shared in whatever medium it may be.
      Hope this helps!
      Alice – St Aidan’s AGS Brisbane

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