Email signatures

[Alison Handmer]

Does anyone’s organisation no longer include a disclaimer in their email footer?
We are streamlining our email signature as part of our brand refresh, and wonder whether it must still be included. I think it does, particularly now that Privacy regulations have been tightened, but would love to know if anyone’s organisation has decided otherwise.
Our current one states:
This email and any files transmitted with it may be legally privileged and confidential. If you are not the intended recipient of this email, you must not disclose or use the information contained in it. If you have received this email in error, please notify us by return email and permanently delete the document.

[Sarah Onions]

hi Alison
Yes all our emails have this at the bottom. hope that helps. Our IT department have it pre-set to show on all staff emails.
Sarah

The content of this email is confidential and intended for the recipient specified in message only. It is strictly forbidden to share any part of this message with any third party, without a written consent of the sender. If you are not the intended recipient and have received this message by mistake, please notify the sender by reply email and then delete the email and any attachments.

[Bobbi Aralica]

Hi ALison,

I have a quick look at some emails I received from about 20 schools I’ve worked with and most of them include the disclaimer. (4 out of 5)

Bobbi

[Sandra Mestros]

Yes, very important to keep that the disclaimer on your emails. You could look at shortening text, but it might mean some simple legal advice required.

[Abhrajit Bhattacharjee]

Hi Alison, we do a bit of a hybrid. We have a link to the disclaimer in our auto signature. It saves space, looks pretty and our legal boffins tell us that we are still covered.

See below:

Abhra Bhattacharjee, M.EDPLUS
Director of Philanthropy & External Relations
Scotch College Adelaide | Carruth Road, Torrens Park SA 5062
Assistant: Catherine Newton (CNewton@scotch.sa.edu.au or 08 8xxx xxxx)
T: +61 8 8274 xxxx | E: xxxxx@xxxx.sa.edu.au | M: +61 437 xxx xxx |www.scotch.sa.edu.au
Scotch College email disclaimer, CRICOS No: 00615B

In the last line the phrase “Scotch College Email Disclaimer” is a hyperlink that takes you to a page on our website which states:

Email Disclaimer
Important Notice: This e-mail is intended to be read or used by the addressee. It is confidential and may contain legally privileged information and/or copyright material of Scotch College Adelaide or third parties. If you receive this e-mail in error, please immediately delete it and notify the sender. You should only retransmit, distribute or commercialise this material if you are authorised to do so.

Scotch College will not be responsible for any claim arising from the unauthorised usage of, or alterations to this e-mail or any attachment to it. Any opinions expressed in this message are those of the individual sender, except where the sender expressly, and with authority, states them to be the opinions of Scotch College Adelaide.

Neither the sender nor Scotch College Adelaide warrants that any communication via the Internet is free of errors, viruses, interception or interference.

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