Educate Plus

Alumni Reunions – On campus or off campus?

Home Forums Members Alumni Reunions – On campus or off campus?


Viewing 9 reply threads
  • Author
    • #7028
      Jon Cuthbert
      Forum Participant

      Hi all,

      We’re considering holding our Alumni reunions at school. We currently hold ours off campus.
      I’m interested to hear what experiences you’ve had? What are the biggest drawbacks in holding your reunion on campus?

      Many thanks

      Jon Cuthbert
      Manager – Marketing Communications and Alumni
      St Stephen’s School

    • #7029
      Sue Sagar
      Forum Participant

      Hi, we are a relatively new school (14 years and have only held five year reunions so far, our first tenth year group is in 2018). We held the first off campus but now hold these at the College. The alumni love coming back and seeing how the College has developed. It is a nice starter to have staff take them on a tour. The only drawback I can see is getting them to leave at the end of the event! You can’t just go and leave them to it!

    • #7052
      Jon Cuthbert
      Forum Participant

      Thanks Sue,

      Yes, that’s what I would have thought. I’m guessing you hold them on the weekend so its great that you have staff willing to participate. Thanks again!

    • #7142
      Clare Underdown
      Forum Participant

      We have also commenced having the reunions on campus. We booked a bus to take them back into town (we are located just out of Bunbury) so they were encouraged to leave :) We also held it on a weekend as well and had staff and our Alumni committee run and attend the event. The Students loved coming back and seeing the School. We are planning to continue this moving forward.

    • #7157
      Emily Roffe-Silvester
      Forum Participant

      We do a mixture. Drinks and Nibbles at the School followed by tour. After the tour, they all head off to a local cafe for dinner.

      Works well – Alumni like to see the school. But dinner reservations at 7pm prevent them from overstaying and possibly over consuming (for some age groups anyways)!

    • #7160
      Jon Cuthbert
      Forum Participant

      Thanks Clare and Emily,

      Much appreciated!

      Kind regards,


    • #7162
      Di Lacey
      Forum Participant

      Hey EMiliy, do you run this format on the weekend or a Friday night? I am interested in your timing of the event. We have traditionally held our reunions on campus, but just this year have switched to tour, drinks and nibbles then dinner offsite and we have found the timing tricky. Cheers, Di

    • #7163
      Di Lacey
      Forum Participant

      Hello again, we are actually looking for a venue for a Chapter reunion in Sydney, any ideas? Afternoon timing to fit in with Principal committments – 3.30 – 6pm on a sunday afternoon? We haven’t done a chapter reunion for a while so are thinking we should cover the costs? interested to hear from those who run chapter reunions and how to make them successful.

      Thanks for your help, Di

    • #7264
      Lachlan Liao
      Forum Participant

      Hi Jon. At Knox Grammar (NSW) we help organise 5 year reunions for all the year groups. The trend amongst the younger years is to have drinks/supper at a local watering hole. It is generally the older years (from about 30 year reunion +) who would like to have dinner on the campus, and which the Headmaster is supportive of.
      However, some of the younger year groups do want to visit the campus, so we do the following format:
      3pm – Reserved seating at 1st XV rugby game (with afternoon tea)
      5pm – Campus tour
      6:30pm – optional chartered bus to drinking hole ($5-$10 on boarding)
      7pm – party on……
      The only drawback of on campus reunions is there are so many other things happening, so there are times when function spaces are at a premium. Also, when the older groups have their reunion dinners they start talking (and a bit of drinking), so it is harder to push them out at the end of the night. Also, as there are often boarders on site, we need to ensure the reunion attendees do not detour around the campus whilst exiting!

    • #7274
      Jon Cuthbert
      Forum Participant

      Thanks Lachlan, much appreciated. Yes, getting them to leave is one of my concerns but I think having the early tour and then off to another location is a good move.

Viewing 9 reply threads
  • You must be logged in to reply to this topic.

We thank our Strategic Partners