Executive Assistant to the Director of Corporate Services
Ivanhoe Girls' Grammar School
Ivanhoe
Posted on: 12 March 2025
Closing date: 26 March, 2025
Ivanhoe Girls’ Grammar School is an Anglican day school strongly committed to single sex education for girls. Catering for students from Early Learning Centre (Three Year Old) to Year 12, Ivanhoe Girls’ Grammar School seeks to provide excellence in education within a caring Christian community and to prepare young women for a personally and professionally fulfilling life.
About the role
The Executive Assistant to the Director of Corporate Services is responsible for the effective organisation and management of the Director’s office. As well as working closely with and actively supporting the Director, this key role provides support across the activities within the Director’s portfolio – including Board level administration.
The Executive Assistant works closely with a range of staff across the School, various external parties and Board members. The incumbent will be expected to exercise significant initiative in administrative matters and sound judgment in dealings with the broader School community. The incumbent regularly has access to personal and/or sensitive information and they must also exercise discretion and maintain a high level of confidentiality at all times.
This is a full-time ongoing position.
What you bring
• Previous experience working as an Executive Assistant
• A strong work ethic, professional appearance and punctuality
• Demonstrated strong commitment to high levels of professionalism and customer service.
• High level interpersonal and listening skills with an ability to communicate clearly and demonstrate initiative in dealing with people in a variety of situations.
• Excellent time management skills, the ability to prioritise and manage competing demands.
• Advanced computer skills and sound demonstrable knowledge of Microsoft Suite
• Valid and current Working with Children Check (for employment purposes)
Additional Information
Ivanhoe Girls’ Grammar School has a zero tolerance policy for child abuse and is committed to promoting child safety, children’s wellbeing and protecting children from abuse. Ministerial Order 1359 requires Ivanhoe Girls’ to implement child safety standards and to accommodate and take the needs of all children (including but not limited to, Aboriginal and Torres Strait Islander children, children from culturally and linguistically diverse backgrounds, children with disabilities, and children who are vulnerable) into account when creating a child safe environment.
The incumbent of this role must comply with Ivanhoe Girls’ Grammar School’s child safety policies and related policies and procedures (including the Code of Conduct), upholding the overarching principles and values set out and conducting themselves in accordance with the commitment to take all reasonable steps to promote the safety of children.
How to apply
Please submit your cover letter and resume via the School’s website and address applications to:
Jarrod Guiney
Director of Corporate Services
Ivanhoe Girls’ Grammar School
123 Marshall Street
Ivanhoe VIC 3079
Applications close: 9.00am, Wednesday 26 March 2025
